How to Use Microsoft Teams Rooms: A Step-by-Step Guide

👥 Joining a Scheduled Meeting

• Tap the meeting name on the room’s touchscreen console.
• The camera, microphone, and display will turn on automatically.

➕ Starting an Ad-Hoc Meeting

• Tap "Meet Now".
• Enter a name (optional) and select "Start Meeting".
• Add participants using the "Invite people" option.

📞 Making a Call

• Tap "Call".
• Enter the name or number using the on-screen keyboard or search bar.
• Tap Call to connect.

🔗 Joining with a Meeting ID

• Tap "Join with ID".
• Enter the Meeting ID and Passcode.
• Tap Join.

📧 Inviting the Room to a Meeting

• In your Outlook calendar, add the room's name/email under Location.
• Once the meeting starts, the room will auto-join or show up as a tap-to-join option.

💡 More Options

Tap the More (…) button to:

• Adjust volume and camera settings.
• Manage device settings.
• Restart the meeting room system (admin only).

📲 Join from Your Device

• In your Microsoft Teams app, choose Join.
• Select "Add this room" when prompted.
• Both your device and the room system will join seamlessly.

📺 Sharing Content

• Tap Share on the console.
• Select from available content sources (HDMI input, Microsoft Whiteboard, or wireless via Teams).

🎛️ Meeting Controls

During a meeting, you can:

• Mute/unmute the mic.
• Turn the camera on/off.
• Raise your hand.
• Share content or whiteboard.
• End the meeting.

🔄 Changing Layout

Tap Layout to switch between:

• Gallery (all participants)
• Large Gallery (more participants)
• Together Mode (shared background view)